Board of Selectmen’s Meeting
Selectmen’s Meeting Room June 28, 2005
6:00 p.m.
Board Members Present Board Members Absent:
Arthur D. Triglione, Sr. None
Earl M. Cash, Sr.
Robert “Woody” Woodward
Robert C. Bell
Robert J. McHatton, Sr.
Ronnie K. Belanger, Town Manager was also present.
1. 6:00 p.m. – Call to Order.
The Board of Selectmen’s Meeting was called to order at 6:04 p.m. by Robert J. McHatton, Sr. The Board welcomed new member Robert C. Bell.
2. Approval of the Minutes of May 24, 2005.
Motion made by Mr. Triglione for approval of the minutes of May 24th, 2005; second from Mr. Cash.
4 approve/0 oppose/1 abstained. (Mr. Bell abstained as he was not a member of the Board on 5/24/05).
Item 3 was moved to Item 8 later in the agenda.
3. Review of RWS District Minutes.
4. Board of Selectmen Organization.
A. Elect a Chairman.
Motion was made by Mr. Triglione to nominate Robert “Woody” Woodward; seconded by Mr. Bell.
5 approve/0 oppose/0 abstained.
Mr. Woodward takes control of the meeting.
B. Elect a Vice Chairman.
Motion was made by Mr. Triglione to nominate Earl M. Cash, Sr.; seconded by Mr. McHatton.
5 approve/0 oppose/0 abstained.
C. Schedule Review of Treasurer’s Warrant.
1st Quarter Robert J. McHatton, Sr.
2nd Quarter Earl M. Cash, Sr.
3rd Quarter Arthur D. Triglione, Sr.
4th Quarter Robert C. Bell.
5. Public Participation.
Mr. Paul Field Sr. asked for an update of the junkyards. The Town Manager responded by saying that a letter from the Board had been sent with a deadline of July 26, 2005 (60 days) to clean up the property. After that the Town would send a second letter giving 2 more weeks. After that the Town will ask for authorization to go to court. Mr. Field also mentioned a potential new junkyard developing across from Adams Pond.
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June 28th, 2005
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6. Bid Proposals for Public Works Truck.
The Town Manager reviewed the bids with the Board of Selectmen. Public Works Director, Jim Kidder recommended that the lowest bidder of Thermo King of Portland, ME be awarded the bid in the amount of $53,677.98. Motion was made by Mr. Cash; second from Mr. McHatton.
5 Approve/0 oppose/0 abstained.
7. Bid Proposal Review.
The Town Manager explained to the Board of Selectmen that lease for the Police Cruisers should have gone out to bid. The Town Manager is proposing that the Town notify the local and out of town dealers that we are seeking bids for 2 vehicles that would be in line with Municipal Lease Purchase prices. Mr. Woodward noted that it was approved at Town Meeting to do Leased Vehicles. Mr. Cash inquired if they would continue to be Fords. The Town Manager stated that the specifications would call for Fords. Mr. Bell inquired about the time deadline. The Town Manager stated he would place the ad after he returned from vacation and have them due on July 28th, 2005.
8. Regional Waste Systems.
A. Review of RWS District Minutes.
This item was moved from Item 3 on the agenda to here. Mr. Woodward asked if there were any questions about the minutes. There were none.
B. 2005/2006 Budget.
The Manager reviewed the Draft of the Annual Budget of RWS. Mr. Roche of RWS indicated that the Budget had been approved. The Town Manager indicated that the Tipping Fees that the Town now pays $158.00 would drop to approximately $156.50.
C. Restructuring/Kevin Roche, RWS General Manager.
Kevin Roche of RWS discussed with the Board of Selectmen the new projects that RWS is working on, the restructuring of RWS and the proposed ECO MAINE-Interlocal Solid Waste Agreement. Further discussion ensued. Mr. Roche indicated that there was a red lined copy of the ECO MAINE-Interlocal Solid Waste Agreement. Mr. Woodward asked for copies of the red lined copies to compare to existing agreement.
9. Financial.
A. Enterprise Funds 2005/2006 Budget.
The Town Manager noted that Salmon Point has an estimated $88,500.00 in revenues and $43,923.00 in recommended expenditures.
The Sewer Department has an estimated $36,020.00 in revenues, which includes transferring the fees for the monitoring of the sewer beds in the amount $16,800.00. The Sewer Department expenditures are recommended to be $33,553.00 including the monitoring fee.
Motion was made to move the Town Manager’s recommendations by Mr. Cash; second by Mr. Bell.
5 approve/0 oppose/0 abstain.
B. 2005/2006 Carry Overs.
The Manager advised the Board that there were going to be more changes so this item was not addressed.
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June 28th, 2005
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10. Police Department.
A. Creamery Street Traffic.
David Lyons, Police Chief reviewed his recommendations on the Creamery Street Traffic Issue with the Board of Selectmen. His recommendation was to post the road so that no traffic could turn left on to Creamery Street from North High St. or turn right from Highland Rd. After lengthy discussion, Motion was made by Mr. Triglione to move Police Chief Lyons recommendations; NO second. Motion fails. Further discussion ensued. Suggestion was made by Mr. McHatton to hold a public hearing on this issue. **Public Hearing on July 12th, 2005 at 6:00 p.m. to Propose Amending Traffic Ordinance concerning Creamery St.
Petition.
Mr. Woodward noted that he had received a petition with about 42 signatures in reference to pedestrian safety issues. Mr. McHatton suggested that the Police Chief and the Public Works Director get together and review the parking/crosswalk issues.
11. Salmon Point Campground.
A. Campsite Fees.
1. Visitor Fees.
After lengthy discussion no decision was made.
2. Tent Sites.
After lengthy discussion motion was made by Mr. McHatton to increase the tent fee to $20.00 per night as a deposit and refund $15.00 when they leave; second by Mr. Bell.
5 approve/0 oppose/0 abstain.
1. Visitor Fees. (CONTINUED)
Discussion then returned to the visitor fees. Mr. McHatton motioned that the fees be paid by all visitors at the current schedule if they leave within two hours the fee is returned; second by Mr. Bell.
5 approve/0 oppose/0 abstain.
3. Seasonal Rates.
Mr. Bell motioned to move Mr. Gutekunst recommendation of increasing the site fees by $75.00 for the back lots, $150.00 for lagoon sites, $300.00 for lakefront; second from Mr. Triglione.
4 approve/0 oppose/1 abstained. (Mr. McHatton abstained because relatives are at the campground).
Skate Park Rules.
Mr. Gutekunst stated that he and Mr. Scott Finlayson sat down and came up with a few rules for the new skateboard park. They were looking for additional suggestions. Mr. Bell asked if there would be an age limit. Mr. Gutekunst stated that at the ice rink it is 10 and under with adult supervision, the beaches are 12 and under with adult supervision. Mr. Cash questioned should dark be changed to ½ hour before dark. Mr. Gutekunst responded that would be dusk. The following were recommended changes:
Hours of operation 8:00 a.m. to Dusk.
No supervision-Use at your own risk.
No Pets.
Per Order of the Board of Selectmen.
Mr. Cash also suggested that the fence be put up for the 4th of July weekend for safety reasons.
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June 28th, 2005
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Town Meeting Clarification.
Mr. Hoyt asked for a clarification with the Town Meeting. When the Board was asked at Town Meeting if any Recreational Programs had been cut (for the significant reduction in the Recreation Department Budget) the response was no. Mr. McHatton stated that he thought the question was aimed at the organized Recreational Program which had not been cut, however, the winter Ice Skating Program, Swim Program and Naples Ice Arena requests had been cut. The Board apologized for the miscommunication.
Beaches.
Mr. Hoyt also questioned the policy about smoking/no smoking at the beaches. Mr. Woodward suggested that would be a discussion for a future meeting.
School Fees.
Mr. Gutekunst also asked what the Board would like to do now that the new school budget had been passed. The school is talking about a fee of $128.00 per day to use the schools for the basketball program, etc. Should the request some funds to be carried forward to cover this unexpected expense? Mr. Cash suggested a meeting with Andy Madura to get an idea as to what is going to be expected for fees, etc.
Lifeguards.
Mr. Gutekunst stated he had been questioned as to why the lifeguards had not been on duty sooner as well as extending their hours on the end of the season. Part of the reason is that it is weather dependant.
12. Sewer Department.
A. Preliminary Report.
The Manager stated that the report that was in the Board’s packet is only about 6% of what’s been done. Dick Mowatt alternates the beds on a rotational basis. The two new beds were never turned on that were put in place 10 years ago. Woodard & Curran will have the final report done in August.
B. Committed Capacity/Usage.
The Manager reviewed the estimated numbers of usage of both the Dodge Area at Wayside Avenue and the Lower Ballfield Area.
Mr. Cash asked that all the valves be put above ground. Mr. Triglione asked the Dick Mowatt come in and explain the policy and procedures are for the next meeting.
C. Request not to Pump Out Septic Tanks.
1. Judy Warren requested that because there is no water on in the building that she not have the holding tank pumped out at this time but before the water is turned back on the tank be pumped.
2. Vincent Williams requested the holding tank on his property not be pumped as it is currently vacant and prior to the there was only one person in the residence.
Motion was made by Mr. McHatton; second from Cash to waive pumping the disposal tanks for Ms. Warren and Mr. Williams.
5 Approve/0 oppose/0 abstained.
Mr. Cash questioned the status of the letters that were sent out he was informed that the information was coming.
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June 28th, 2005
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13. Town Website.
A Request to remove a link.
Mr. Woodward noted that this issue had been addressed and corrected.
B. Link Policy.
The Town Manager asked the Board of Selectmen what they would like to do about a link policy. Currently we allow civic organizations and non-profit organizations establish a link through the Town’s website. Mr. Woodward asked if the Board wished to continue with that policy or do we want to allow businesses to link up for a fee? Mr. Cash asked if there had been any requests. The response was no. The feeling of the Board was to leave it as it is. The Town Manager stated that he talked with a few communities some do allow business some do not.
14. Cable T.V. Franchise Assignment.
The Manager reviewed a letter from Time Warner Cable about their purchase of the cable system from Adelphia. Time Warner was asking for a resolution providing for the approval of an assignment of the franchise to Time Warner. Motion was made by Mr. McHatton; second from Mr. Triglione to sign the Resolution for approval of the purchase by Time Warner Cable from Adelphia.
5 Approve/0 oppose/0 abstained.
15. Request for Shrub Removal at 82 Main Street.
Jim Kidder, Public Works Director briefly explained that Mr. Charles Renneker requested that trees and shrubs that block the line of vision for traffic leaving his property be removed. Mr. Kidder explained that during some research it was revealed that the Town did not own them but maintains them. Mr. Howe, the property owner, actually owns the area in question. Mr. Howe stated that he had no problem with the removal of those trees and shrubs provided that the area is replanted. When asked who was to remove them the Board indicated the parties requesting the removal should have them removed. Mr. Renneker asked that when they are replaced will the Town maintain them? Motion was made by Mr. Cash; second from Mr. McHatton that the Town continue to maintain that flowerbed once they determine what is going in and everyone is happy.
5 Approve/0 oppose/0 abstained.
16. Old Business.
A. Appointment to RWS Board
The Board signed the Certificate of Appointment for Ronnie K. Belanger to the RWS Board of Directors.
B. Appointment of Police Lieutenant.
The Board of Selectmen was advised the Peter C. Madura was appointed Lieutenant for the Bridgton Police Department.
C. Sullivan Consent Agreement.
The Town Manager requested a resolution from the Board in public that this is the as is document. After lengthy discussion, Mr. Woodward reviewed the signed Sullivan consent agreement; copies are available at the Town Office. Motion was made by Mr. Cash; second by Mr. McHatton that this is the resolution.
4 approve/0 oppose/1 abstained. (Mr. Bell was not part of the negotiations.)
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June 28th, 2005
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17. Permits Requiring Board Approval.
A. Victualers License.
Firehouse Market.
American Legion Post 67.
Bridgton Historical Society.
Delicious Licks at the Lakes.
Brenda’s Delightful Delicacies.
B. Hawker & Peddlar
Northeast Ice Cream.
Bridgton United Methodist Church.
C. Pool Room
Highland Lake Resort.
D. Outdoor Entertainment
Portland Symphony Orchestra.
E. Catered Function (Signed, Requires Formal Approval)
Lake Region Caterers – Highland Lake Resort.
F. Game of Chance (Signed, Requires Formal Approval)
Greater Bridgton Lakes Region Chamber of Commerce.
G. Street Name Request.
Antler Lane.
Summer Hawk Lane.
Catered Function
Lake Region Caterers - Highland Lake Resort.
Motion was made by Mr. McHatton to approve the above listed licenses and road names; second by Mr. Cash.
4 approve/0 oppose/1 abstained. (Mr. Woodward abstained as he had licenses on the agenda.)
Victualer-Fast Food
Wicked Good Hot Dogs.
After some discussion motion was made by Mr. McHatton; seconded by Mr. Triglione to approve the license and usage of the parking lot at Highland Lake. Mr. Cash noted that if there were problems then the license would be revoked. Mr. McHatton then amended his motion to include Mr. Cash’s statement; seconded by Mr. Triglione.
5 approve/0 oppose/0 abstain.
18. Documents Requiring Board Signature.
A. Cemetery Deed.
Motion was made by Mr. Bell that the Cemetery Deed for George & Elizabeth Keene Lane be signed; second by Mr. McHatton.
5 approve/0 oppose/0 abstained.
B. Quit Claim Deed.
Motion was made by Mr. Bell that the Quit Claim Deed for Leah H. Cochrane be signed; second by Mr. McHatton.
5 approve/0 oppose/0 abstained.
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June 28th, 2005
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19. Other Matters.
A. Appoint Planning Board Alternate.
Motion was made by Mr. Triglione; seconded by Mr. Cash to appoint Richard Sens as Planning Board Alternate.
5 approve/0 oppose/0 abstain.
It was noted at this time the results of the Run Off Election for Planning Board Regular Member.
Deanna Miller 395
Gordon Davis 434
B. Code Enforcement Officer.
The Town Manager informed the Board that he interviewed four people for the position. He is hiring Robert Baker. The Town Manager will need a consensus from the Board at the next meeting to confirm his hiring as he is a Department Head. Mr. Baker will start as of August 1st, 2005.
C. Carry Forwards.
The Town Manager stated what some of the other changes were in the carry forwards and that is why the Board did not address them tonight.
D. Kayaks.
The Town Manager stated that he had two people using the boat ramp for kayak display. One person was in last year and gotten permission to use the boat ramp. The other person did not have permission. The Board of Selectmen directed the Town Manager to send a letter advising that person of the Board’s policy of requesting permission in writing to use Town property.
E. Fuel Oil Bids.
The Town Manager stated that Mr. Triglione questioned him on the fuel bids. The Manager looked at the Greater Portland Council of Government and we have been going along with GPCOG. This year it is Irving Oil with a base price of $1.50 and a discount of $0.0479. Does the Board wish to go along with them? Mr. Triglione asked if this was a fixed price. The Manager indicated that the only thing fixed is the profit. Mr. Woodward inquired about caps. Mr. Triglione agreed with Mr. Woodward. The Board suggested that the Town Manager should talk to the local distributors and see what can be done as far as capping or pre-buying.
F. Bridgton Academy – FAME Application.
The Town Manager stated that Bridgton Academy would like to use the Town to borrow money using the Town in the form of an industrial revenue bond at a lower interest rate. The Town would not be obligated to the debt. Mr. Cash asked that Bridgton Academy do a presentation and will run an ad in the paper advising the public that there will be a presentation. The Town Manager said that an independent review of documentation not using Bridgton Academy’s attorneys. Bridgton Academy is willing to pay for the expenditure.
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June 28th, 2005
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20. Correspondence and Other Pertinent Information.
Letter from Adelphia to subscribers in Bridgton.
Minutes from DeLuca-Hoffman Associates, Inc.
Letter from Adelphia in regard to their annual report.
Letter from Maine Historic Preservation Commission in regard to the Margaret
Normann property.
Letter from Richard Sens to be appointed Alternate member of the Bridgton
Planning Board.
Letter from Deanna P. Miller declining the Alternate Planning Board position.
Notice of Secret Ballot Election.
Certificate of Appointment – Alternate Licensed Plumbing Inspector.
Letter from Bridgton Public Library.
School Budget Vote Results-Initial Results.
The Manager mentioned that Mr. McHatton stated that under the Right to Know Laws the Town has a right to discuss the purchase or sale of property. It is cited under “Discussion or consideration of the condition, acquisition or use of real or personal property permanently attached to real property or interest therein or disposition of public held property or economic development only if premature disclosure of the information would prejudice the competitive or the bargaining of the agency.” Mr. Woodward noted that if it was found not to comply with that statement then they exit Executive Session.
21. Selectmen’s Concerns.
Robert J. McHatton, Sr. – Mr. McHatton made note of the Bridgton Public Library’s shortfall and suggested that people should donate to help the library.
Robert C. Bell – Mr. Bell asked what the status of the IMC Program was supposed to be on the 30th, where are we? The Town Manager stated that before the program can be put in place we need to have a computer that can run the program (server). The Town did not have the funds so a grant was applied for. $19,000.00 was made available and the server has been ordered. Mr. Bell asked why they said it would be ready by the 30th then. Mr. Cash asked what the timeline would be for getting it. The Town Manager responded that the Police Chief would have to respond to that question. Mr. Cash stated that the Town Manager find out those answers.
Mr. Bell also inquired whether there would be a bike patrol this year. The Town Manager responded that the item remained in the Police Department budget.
Arthur Triglione – None.
Earl Cash – None.
Robert F. “Woody” Woodward – None.
22. Treasurer’s Warrants
Motion was made by Arthur Triglione for approval of the Treasurer’s Warrants dated May 27 th, 2005; June 6th, 2005; June 10th, 2005; June 17, 2005 and June 24th, 2005; second by Earl Cash.
4 approve/0 oppose/1 abstained. (Robert Bell abstained as he was not on the Board for those weeks).
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June 28th, 2005
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23. Executive Session to discuss a Particular Interest of Purchasing Property – Peter Lowell.
Motion was made to go into Executive Session at 9:45 p.m. by Mr. Woodward; second by Mr. Cash.
5 approve/0 oppose/0 abstained.
Motion was made to exit Executive Session at 10:10 p.m. by Mr. McHatton; second by Mr. Triglione.
5 approve/0 oppose/0 abstained.
24. Adjourn
The Board motioned to adjourn the meeting at 10:11 p.m.
Next Meeting: July 12th, 2005
Respectfully Submitted,
Dawn E. Taft
Acting Secretary